Completed Travel and Expense Reports should be submitted to Accounts Payable electronically through Adobe Sign and must include the payee’s electronic signature and the approver’s name and email address in order to route for approval by the appropriate Department Head, Dean or Vice President.

Disbursements to students, faculty and staff are processed weekly through direct deposit and you will receive an email sent to your Bates email address notifying you of the deposit.

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Step 1:  Complete Travel and Expense Report:

• Adobe Sign Travel and Expense Report 2024 – travel and expense between January 1, 2024 and December 31, 2024
• Adobe Sign Travel and Expense Report 2023 – travel and expense between July 1, 2023 and December 31, 2023

Step 2:  Save Travel and Expense Report and all receipts to pdf.

Step 3:  Complete Adobe Sign Travel and Expense Approval Cover Sheet and attach Travel and Expense Report and receipts pdf.

Step 4:  Include the approver’s email address in the cover sheet for electronic routing.  All travel reimbursement must be routed to the appropriate Department Head, Dean, or Vice President for approval.