Club Re-Registration Process
The Club Re-Registration process occurs annually. Please find the timeline for the 2025-26 process below.
Need a refresher on how to submit Re-Registration, or never submitted before? Check out this tutorial on how to do so, and see below for drop-in hours where you can get hands-on support!
Tuesday, Feb 25th | Club Re-Registration Opens You may find the button to initiate Re-Registration at the top of your Bates Engage group’s Officer Dashboard. ![]() |
Wednesday, March 5th, 1:00pm to 2:00pm | Re-Registration Drop-In Hours in the Campus Life Lounge You’ve got questions – we’ve got answers! Bring your device and do re-registration with FAB and Campus Life there to help. |
Monday, March 10, 7:00 pm to 8:00pm | Re-Registration Drop-In Hours in Campus Life Lounge You’ve got questions – we’ve got answers! Bring your device and do re-registration with FAB and Campus Life there to help. |
Wednesday, March 12, 11:00am to 1:00pm | Re-Registration Drop-In Hours in Campus Life Lounge You’ve got questions – we’ve got answers! Bring your device and do re-registration with FAB and Campus Life there to help. |
Monday, March 17 @ 11:59pm | Club Re-Registration DUE for all clubs |
Summer 2025 | Club officers are notified of the status of their re-registration request |
The following information is from the FAB Constitution:
- Club Re-Registration will consist of the following elements:
- A copy of the constitution the club intends to have in effect for the following academic year.
- A complete roster of active members. Active membership is defined as continual participation in club meetings, events, programs, and other activities, and should be determined as participation in at least 51% of the club’s activities.
- Club officer position-holders of Treasurer, Community Liaison and three other officers for the following year.
- Proxies for these position-holders may be accepted, if the club constitution stipulates that selection of these individuals does not occur until after the application is due.
- Please note these officers will replace the officers on record in Bates Engage after the conclusion of the current academic year. If a club changes its officers between Re-Registration and the end of the current academic year, officers will still be replaced by the ones submitted during Re-Registration.
- A qualitative report of a club’s activities, including accomplishments, challenges, and goals for the coming year.
- If applicable, a list of club members who should have key or swipe access to the club’s storage or office space for the coming academic year.
- Re-Registration opens on Feburary 25 (2024-2025 AY) or the closest business date thereafter. It is due Tuesday, March 17th (2024-2025 AY( at 11:59pm.
- If a club is late in submitting their Re-Registration without an extension from the Chair of FAB, that club risks loss of BCSG-recognized status.
- Deadline extensions are granted only by the Chair of FAB, and can be requested by emailing fab@bates.edu.
- After Club Re-Registration has been submitted, FAB and Campus Life will review each submission individually. Please note this process may require correspondence among the club, FAB, and Campus Life – simply submitting Re-Registration does not guarantee continuation of BCSG-recognized status. Club officers are advised to be attentive to their email, and respond promptly to ensure a smooth process.
- Clubs that have not submitted a Re-Registration, and have no evidence of activity (including events, programs, meetings, and/or funding transactions) may be deemed inactive by FAB and Campus Life.
- A club deemed inactive has all funds currently in its account transferred to additional club funding and its account closed.
- A club deemed inactive may re-apply for club status after one full calendar year from the date of inactivation via the New Student Club Application.