Seniors who have received prior permission from the Office of Residence Life and Health Education to live off campus for the semester or academic year are eligible to receive a rebate (applied as a credit to the student account) of housing and/or meal costs, as follows:

• Rebate for housing – $2,630 per semester ($5,260 per year)
• Rebate for meals – $2,630 per semester ($5,260 per year)

All student account and billing information is accessed through the Bates Payment Portal. The portal, which is powered by Flywire, enables students and families to:

• Access monthly statements
• See real-time balances
• Create customized payment plans
• Set up automatic payment from a U.S. checking or savings account
• Make payments in international currencies in user’s native language

Bates students should use their Bates credentials to log in to the payment portal. Parents who are not currently authorized to view student account information can be granted access to the portal by their student.

Students and individuals authorized by the student are notified by email when electronic billing statements are ready to be viewed through the Bates Payment Portal. Semester billing notification is sent on or around July 15 for the fall semester and November 15 for the winter semester; notification is also sent on a monthly basis to individuals with unpaid balances. Students are strongly encouraged to make sure their parents or other sponsors have access to the bill by providing access through the Bates Payment Portal. If a student doesn’t authorize a parent to have access to the bill, the student receives all billing notifications and assumes responsibility for payment.

Questions concerning the bill or payment to Bates should be directed to sfs@bates.edu.

Students and parents can pay by check or use a checking or statement savings account to pay online. Bates does not accept credit cards for payment of the student account. Payments made by check should be sent to Student Financial Services, 44 Mountain Avenue, Lewiston, ME 04240.

Online payments can be made through the Bates Payment Portal.

How do I send payment from my 529 plan to Bates?

Payment from a 529 plan can be made to Bates by check or by electronic transfer (if offered by the plan). Check payments should include the student’s name and Bates ID number and be made payable to Student Financial Services, 44 Mountain Avenue, Lewiston, ME 04240.

Electronic payments can be made from the following plans:

Can I make a one-time payment, or set up a monthly payment plan, from my 529 plan through the Bates Payment Portal?

Most 529 plans do not accept ACH withdrawals from third parties. Before setting up a payment plan or one-time payment, be sure to check with your 529 plan regarding their policies.

Can study abroad costs be paid for with 529 funds?

As most study abroad program costs are billed directly by the abroad program, it is important to check with your 529 plan to determine what costs can be covered by the plan.

Bates offers flexible semester plans to enable students to pay their semester bill in five-, four-, or three-month installments. There is a $55 nonrefundable fee per semester to enroll in a payment plan.

Monthly payment plans can be established through the Bates Payment Portal.

Students and families may wish to consider enrolling in the GradGuard Tuition Protection Plan, which can help overcome financial losses if a student must withdraw from school for a covered medical event after classes begin. Having this plan expands the scope of Bates’ current refund policy by offering reimbursement for tuition, room and board, and other eligible education-related expenses (up to policy limits).

• GradGuard Tuition Protection Plan
• GradGuard’s Frequently Asked Questions

All student charges must be paid by the published due date each semester, and a late payment fee of 1% of the outstanding balance is assessed each month for accounts with balances greater than $500.

Financial aid that has been awarded and anticipated proceeds from student and parent loans that have been certified by Bates are deducted from the balance due before any late fees are assessed. Students are encouraged to check their financial aid status on the Garnet Gateway to make certain that all financial aid requirements have been received.

Students who have not submitted required financial aid documentation by applicable deadlines and have therefore not received a financial aid award are not exempt from late fee charges, nor are they permitted to delay payment.

Outside scholarships are applied to student accounts when they are received; anticipated payments are not deducted from the balance due before late fees are applied.

Scholarship checks from private organizations should be mailed directly to Student Financial Services. Please do not mail scholarship checks with other payments. Scholarships are divided evenly (unless noted otherwise by the donor) between semesters.