Travel expenses incurred while hosting the Outside Examiner must be reported on the Bates College Travel Expense Report available at: https://www.bates.edu/accounting/travel-and-expense-2/travel-expense-report/

Please be sure that the following information is listed:
Fund: 0010 Org: 2052
Candidate’s Name
Outside Examiner’s Name
Names of people who attended meals

Meals
Only expenses for the Outside Examiner and ONE Faculty member acting as designated host at each meal will be reimbursed. Please provide a receipt for each meal and the names of those attending the meal.

Celebratory Meal
Faculty expenses incurred while hosting the celebratory meal must be reported on the Payment Request Form available at: https://www.bates.edu/accounting/accounts-payable-2/payment-request-form/

Please be sure that the following information is listed:
Fund: 0010 Org: 2052
Candidate’s Name
Outside Examiner’s Name
Names of people who attended meals

$200 will be allotted for each Honors student to cover a celebration meal for the student and Bates faculty directly involved in the Honors Program as advisors, an outside examiner, or examining panel members. Any additional amount must either be paid by the department/program, with the prior permission of the appropriate Chair, or advisor.

Original receipts MUST be included for reimbursement and be submitted to Accounting.