End of the Year Information

And in the blink of an eye, it is your last week on campus. With saying goodbye to friends and finishing up finals, you may forget some important tasks to do before you leave campus. We have gathered information from different campus departments here. Please connect with their website for more specific details.

Move out on time

Know when you will lose access according to the residential calendar:

• Students not staying for Short Term: Tuesday, April 22, 2025, at 5:00pm
• Short Term non-seniors:  Thursday, May 22, 2025, at 5:00 p.m.
• Short Term seniors: Sunday, May 25, 2025, at 5:00 p.m. (Commencement Day)

Exceptions

Residence Life will only approve exceptions for specific circumstances, and in general will only extend access for 24 hours. Petitions are approved on a rolling basis – you will receive a follow-up email from us. Please note that extended housing access does not mean extended access to Commons. Please see Commons hours of operation for info on the meal plan. Please see below for examples of situations for which exceptions may be granted:

• Travel booked for the following day for students with longer journeys
• Non-seniors with graduating siblings
• Students remaining on-campus for the beginning of or the whole summer
• Students facing extenuating circumstances

Can I stay and watch graduation?

All non-seniors will lose access to their housing on Thursday, May 22, 2025, at 5:00 p.m. The only potential exceptions are noted above and students must petition for this. Access will not be extended for any student to watch graduation. An extension of housing access does not permit an invitation to graduation ceremonies or Senior Week events. You should consult the Commencement page for event and schedule questions.  

What to do before you depart campus

Store your personal property (off campus)

Bates does not provide storage over the summer for student personal property, except for bicycles. Students must remove all personal property from campus storage areas prior to move out. Any personal property left behind will be donated to the annual Clean Sweep sale to benefit local Lewiston area charities. Any items remaining after June 1st, 2025 will be considered abandoned property.

Students and families may contract with Dorm Room Movers for a full-service pickup, storage, and drop-off in the fall. Students may also visit this website for a list of local storage facilities. Students often share a space with others. Please note the resources listed above are third party companies, and Bates does not assume liability or risk for damage or loss of items moved or stored by them.

Store your bicycle (on campus)

Any student desiring to store a bicycle on campus over the summer is welcome to do so.  We know there are numerous abandoned bicycles on campus and request students adhere to the following procedures so that we may remove abandoned bicycles from campus bike storage areas. Students should store bicycles in any of the authorized summer bike storage locations, but must place a tag or label on the bicycle with their name, class year, and cell number. Bicycles without a tag or clear label will be removed and donated to the Clean Sweep sale to benefit local Lewiston area charities. Bikes need to be tagged and placed in an approved summer storage location no later than June 1st, 2025 to avoid being donated to Clean Sweep. Green tags will be placed in each of the bike storage areas listed and will also be available from Facility Services.   

Donate

Students are encouraged to donate their items to Clean Sweep. The popular event raises money for charity and helps Bates reach its sustainability goals. In a common area of each house and hall, there are signs that designate an area for donation items. Clean Sweep will take any items that are not bedding, mattresses, or obvious trash. Do not leave donations in hallways or in your room. Local volunteers help move items to the event, so items must be in a central location in each building.

Take out the trash

Anything that can’t be stored or donated should be disposed of properly. Take your trash and unusable items to the trash area. Anything left in a room trash can, on top of a room trash can, in a trash bag, or in the hallway is considered trash and will be disposed of. If you have large broken items please throw them out to avoid charges.

Clean

Ask your custodian for trash bags, brooms, or vacuums to make sure your room has been left in “broom clean condition” meaning:

• free of all debris
• free of personal effects
• swept clean after their belongings have been removed

Return your key

You should return your key to Campus Safety before you leave to avoid late or re-keying fees. You should not leave your key in your room or give it to a friend to return. Check the Access Control website for information on the fees associated with not returning your key on time.

Return your library items

Make sure you return your library books and media to stay free of fees. You can see the Replacement costs and fees on the Library website.

Complete checkout on HouseCat

Only if you have completely moved out of your room space for summer or a different approved reason, should you complete the Check Out form on HouseCat. This not only alerts the Housing Office that you have vacated your space, but it allows our Facilities and Custodial teams to access the newly vacant space and prepare it for the next wave of housing needs.