Protocol Updates!

• New calendar:
  • Put your trips in!
  • If the van is green; available (AM/PM tells when/who its available)
    • Van use is first come first serve, trying to avoid overlap
  • If you want to run a trip but still need a co-leader; can put that in the calendar!
  • This is amazing! We have so many trips going out! Woohoo!!
• New trip organizing protocol: 
  • Make sure to put your thing/all info in the calendar/check if van is available → Email OPM’s telling them → they let you know all is well → can put on Bates Engage + commons orders/all else needed
• Minimum time to put something on Bates Engage is 2 days within its happening
  • → Make sure to have things on Bates Engage early!!

Bates Engage stuff

• Catie contacted Bates Engage about issues with emails/delays with Bates Engage → they don’t know what’s wrong (womp womp)
• Trip Leaders: Put our trip cancellation policy in Bates Engage!!
  • Then you don’t have to email people extra

Other updates/things:

• One more spot for WFA training if anyone needs theirs recertified
• EVO trips
  • Strongly recommend belay experience (don’t need to be certified at EVO but do need to be able to prove you know how)
• Van key drop off system outside Catie’s Office
  • If you need a credit card for gas it’s in there already as well (w/ envelope for receipts)–> can drop off after
  • Cannot scan into campus life on weekends ← make sure to pick up before weekend/coordinate a different spot? Outside of E-room?
  • Will have old fashioned sign-out sheet that must be filled out (where/who has keys when)
• If you want to run canoe trip talk to Catie or Hayden to get trailer trained
• OPM’s meet with Catie weekly on wednesday afternoons; ask them if you want them to ask her anything

Other trip ideas:

Bike trip?

Mores Mountain Mac n’ Cheese?

BOC banquet?

With snow sculptures?

Other nefarious exciting things?

Leadership Adventures? (Lili)

Fun little trips for leadership team/trip leaders

• There’s an island close to riverlands state park – canoe, camp out on the island (first come/first serve camp spot)
• People drive their own vehicle; we send from personal email accounts (not through Bates Engage, not Bates funded)
• Students can’t drive their own personal vehicles for a BOC funded/affiliated trip
  • Cannot be funded with your own personal car
  • Can’t take canoe trailer with personal car

Do we want more intense outings to be available to everyone in the club? (Heidi)

→ Yes, in general we have to trust that people will show up for serious commitment events especially when other non-bates community people are involved

Are going to be doing the same no/show policy for community engagement things as well

Who wants to help with halloween/candy handing out? Heidi will send out an email!

Have activities other than just candy too? Fairy houses/cornhole/little field games

How to have trip leaders/leadership everyone in contact with each other?

→ Slack!! (super secret for leadership to join)