ADV: Reunion Transportation Coordinator (S9808X)

Summary, Scope, and Responsibilities

Bates Reunion Weekend is a signature campus event. Over 1,000 alumni and friends from 14 reunion classes return to campus to reconnect, reminisce, and celebrate their Bates experience. Reunion Weekend takes place June 6-9. The Reunion Transportation Coordinator is responsible for the golf-cart usage coordination, van transportation and cellphone communications strategy, logistics, and training during Reunion Weekend.

The Basics

Department:Advancement

Supervisor: Jesse Blackburn

Office Location: Lane Hall 301

Email: jblackbu@bates.edu

Hours: 20-40

Workers: 1

Qualifications, Requirements, and Responsibilities

Responsibilities

Specific responsibilities include, but may not be limited to: Help to recruit and train BatesStars, stuff registration packets, and assist professional staff before Reunion. The RTC is in charge of the 25 golf carts during both Reunions, tracking and distributing keys when BatesStars arrive on campus, conducting a training session, and then administering individual driving tests for each BatesStar Making sure that all golf carts are labeled and locked up each night and taken out in the mornings, making sure all golf carts are filled with gas, and collecting keys and returning them. The logistics and organization of four 10 passenger vans. The RTC must make sure that all BatesStars are using the golf carts appropriately, safely, and efficiently, with priority being transporting elderly or disabled alumni. In addition, the RTC will also be in charge of training all BatesStars on cell phone communications. The use of a cell phone app (such as WhatsApp) is an important tool for BatesStars.

Requirements

REQUIRED: Driver’s license EDUCATION: High School EXPERIENCE: Administrative work

Reporting

Department: Advancement Supervisor: Reports to: Jesse Blackburn, Assistant Director of Annual Giving & Reunion.Coordinates with: Advancement Reunion Staff, BatesStar Coordinator and Alumni.

Working Conditions

Environment: Lane Hall until Reunion Weekend Travel Requirements: Walk across campus as requested.